Login to Apply

Ref: 47 – JC

Job Title: Receptionist & Office Supervisor (3-Month Fixed Term)

Location: Chesterfield, Derbyshire

Salary: £13.58 per hour

We are recruiting for a Receptionist & Office Supervisor to join a professional Head Office environment on a 3-month fixed term basis.

This role combines front-of-house reception duties, office coordination and administrative support to Senior Management and the People Team.

Key Responsibilities:

* Provide a professional and welcoming reception service to all visitors and staff, ensuring sign-in processes are followed.

* Answer and direct incoming telephone calls, take messages and provide information as required.

* Maintain the reception and office areas to ensure they are clean, organised and presentable.

* Manage incoming and outgoing mail, including franking and arranging couriers.

* Monitor shared inboxes and redirect or respond to emails appropriately.

* Handle deliveries and liaise with building reception for timely collection.

* Prepare meeting rooms, arrange refreshments and organise catering when required.

* Book hotels, travel arrangements, meeting rooms and visitor parking.

* Maintain and update internal telephone directories and seating plans.

* Manage staff parking permits and access fobs, including issuing and returning passes.

* Support the day-to-day running of the office and deputise for the Office Manager when needed.

* Report facilities or maintenance issues and ensure any required repairs or actions are completed.

* Monitor and replenish office supplies including stationery, kitchen and cleaning products.

* Issue internal communications at the direction of management.

* Maintain and refill office coffee machine and arrange servicing or supplies.

* Provide diary management and general PA support to the Commercial Director.

* Liaise with internal and external stakeholders and assist with preparing documents, reports and presentations.

* Support the People Team with onboarding tasks, including issuing ID cards, updating records and assisting with reference checks.

* Upload confidential employee information to internal systems.

* Support office-wide engagement activities, events and staff communication initiatives.

Successful Candidate:

* Previous experience within reception, office coordination or administrative roles.

* Strong organisation and multitasking abilities.

* Excellent communication and interpersonal skills.

* Confident using Microsoft Office and email systems.

* Proactive, positive and professional attitude.

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role.

Glu Recruit LTD ensure that all qualified applicants are considered for employment in the role that they have applied for, and any other suitable opportunity that we advertise without regard to age, belief, colour, ethnic/national origin, gender identity, race, religion, sex, sexual orientation or based on disability. If you require any additional support to apply for this role, or any other role that we advertise please contact us directly for assistance