Login to Apply

Venrec are pleased to be recruiting on behalf of our client for a studio manager to join their award winning architecture practice based within the City of London. This is an excellent opportunity to work in a friendly and supportive team. 

This role is wide-ranging and covers 3 main areas; business support, human resources and personal assistant to the managing director. 

Business support and office administration

Arranging meetings, greeting visitors and general diary management.

Regularly liaising with the company's accountants in order to provide necessary information, including expenses, credit card statements, etc.

Updating the company's cashflow forecasts for presentation to the directors. 

Preparing sales invoices and chasing payments when necessary. 

Providing support client relationships. 

Ordering office supplies and arranging for office maintenance issues to be dealt with as and when required.

Acting as the first point of call for IT issues and liaising with the firm's external IT providers to ensure the smooth running of systems. 

Working with the firm's marketing manager to review website content and assist with other ad hoc marketing activities as required. 

Taking internal meeting notes and following up on any action points that arise. 

HR duties

Arranging for annual performance appraisals to be undertaken for each employee.

Dealing with new staff matters and inductions, including the issuing of job offers and employment contracts.

Arranging for appropriate health and safety, fire training to be given employees and ensuring that this is updated on a rolling basis. 

Maintaining and updating annual leave records and ensuring that staff cover is adequate at all times.

Organising CPD training for all professionally qualified staff and ensuring that this is adequate and covers all requirements.

Working with the firm's external HR providers in order to assist in staff matters such as disciplinary and performance review.

Personal assistant 

Organising venues and arranging travel, hotel and meeting arrangements in both the UK and overseas.

Dealing with personal travel bookings.

Maintaining and updating the managing director's diary

Maintaining a spreadsheet containing the 'target list’ of individuals ensuring regular meetings are held and keeping records of feedback and action points from these meetings

A successful candidate is required to have the following skills and experience;

Whilst previous experience working for an architectural practice would be beneficial, this is not essential. The successful candidate will need to have solid experience of working as an office manager/personal assistant at a high level.

An enthusiastic and pro-active approach with the ability to use initiative.

Excellent communication skills, both written and verbal.

Excellent time management skills and the ability to work in a varied, busy role. 

Good customer service skills.

The salary for this role is £35,000 depending on experience, but could be flexible for the right candidate