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Job Specification: Governance & Executive Assistant

Location: Predominantly Remote
Working Hours: 9:00 AM - 5:00 PM
Working Pattern: 4-day or 5-day week options available
Reporting to: Board Governance Officer

Purpose of the Role

To provide high-level administrative and governance support to the Executive Team, Non-Executive Directors, and the Company Secretarial Services function.

Key Responsibilities

Executive Support

Provide diary management and administrative support to the Executive Team.
Coordinate annually with Finance to set and manage the CEO's budget (travel, accommodation, legal, charitable contributions).
Prepare internal and external correspondence, including confidential materials.
Schedule annual appraisal meetings for the CEO and Executive Team.
Act as the main point of contact for Executive guests and visitors.
Manage stationery stock within budget.
Support ad hoc projects as directed by the Executive.

Non-Executive Director Support

Provide administrative support to Non-Executive Directors.
Arrange annual appraisal meetings for Non-Executive Directors.

Company Secretarial Services

Assist in planning and scheduling Board, sub-committee, and management committee meetings.
Help prepare forward-looking agendas to support Board and Committee effectiveness.
Collate and distribute Board/Committee packs within agreed timelines.
Organize logistics for meetings (venues, refreshments, etc.).
Attend and minute management committee meetings (excluding Executive Committee).
Deputize for the Board Governance Officer during absences.
Ensure meetings are audio recorded and transcribed as needed.
Assist in organizing the AGM.
Contribute to team development initiatives.
Perform other secretarial duties as required.

Skills and Experience

Excellent typing and audio transcription skills.
Proficient in Microsoft Outlook, Word, Excel, and Microsoft Project.
Strong written and verbal communication skills.
Excellent telephone manner and interpersonal skills.
Ability to multitask and work under pressure.
Highly organized and self-motivated.
Flexible and adaptable to changing priorities.
Prior experience in office/administrative/secretarial roles.
Commitment to confidentiality and professional discretion.
Eagerness to develop industry knowledge and skills.

Qualifications

Minimum 5 GCSEs at Grade C or above, including Maths and English.

Additional Responsibilities

Uphold organizational values and conduct standards at all times.
Adhere to all policies related to fraud prevention, financial crime, and regulatory compliance.
Complete all required training in a timely manner.
Act responsibly in the use of company resources and funds.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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