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Office Manager / Administrator - Construction - Part time

York
Salary: Competitive, based on experience

This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

A dynamic design-and-build practice is seeking a highly organised Office Manager / Administrator to keep their York office running smoothly while supporting site teams across the region. You’ll be the person who makes sure everything — from materials to paperwork — is exactly where it needs to be, when it needs to be there.

What You’ll Do

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Keep projects moving by ordering materials, booking accommodation, and arranging vehicles

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Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient

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Turn apprentice schedules into clear labour planning tables

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Manage site images and documentation so records are watertight

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Create and maintain RAMS templates, cross-check site files, and compile final project packs

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Convert architectural drawings into internal pricing schedules and subcontractor documents

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Take charge of office operations: phones, post, stock levels, workwear, and queries

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Support financial tracking by chasing receipts and reconciling reports

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Build simple Excel tools and reports that make project planning smoother

What You’ll Bring

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A natural talent for organisation and problem-solving

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Confidence with Excel and digital file management

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Clear, professional communication skills

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Calm efficiency when juggling multiple priorities

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A proactive, can-do mindset with an eye for detail

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Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won’t be a small cog in a big corporate wheel. You’ll be the go-to person who keeps projects on track and teams supported. You’ll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value