Login to Apply

Accounts / Office Administrator | Wn3 | Permanent
£27,000–£30,000 DOE
Monday to Thursday: 8:30 AM – 5:00 PM | Friday: 8:30 AM – 4:00 PM

KPI Recruiting are proud to be supporting a well-established and growing business who are seeking an experienced Accounts / Office Administrator to join their team on a full-time, permanent basis. This is a varied and hands-on role supporting the smooth day-to-day running of the office, accounts, payroll, and administration functions.

Key Responsibilities:

Acting as the first point of contact for customer enquiries via phone and email

Processing customer sales orders on Sage 50, checking stock levels and providing accurate lead times

Liaising with Production to ensure timely order fulfilment

Raising sales invoices including carriage charges once goods are shipped

Arranging daily courier collections (DPD, TNT, FedEx, DHL, UPS)

Maintaining and updating customer records and order tracking systems

Supporting the wider sales and administration team with ad hoc duties

Accounts & Finance Duties:

Accounts payable: processing supplier invoices on Sage 50, matching to deliveries, coding, and reconciling supplier statements

Managing invoice queries and processing month-end payment runs

Bank and credit card reconciliations

Month-end and year-end close

VAT returns

Research & Development tax calculations

ISO 9001 certification compliance

Payroll & Pension Responsibilities:

Monthly payroll processing using Sage 50 Payroll

Entering timesheets, SSP, SMP, HMRC submissions, and posting journals

Handling payroll and pension queries from employees

Pension auto-enrolment, joiners, leavers, and payment processing

General Administration:

Filing and document management

Providing cover for other office duties as required

Supporting a flexible and collaborative small-team environment

Skills & Experience:

Minimum 3 years’ experience using Sage Line 50 Accounts or similar

Minimum 1 year’s experience using Sage 50 Payroll or equivalent

Strong organisational and multitasking skills

Excellent written and verbal communication skills

Self-motivated, reliable, punctual, and able to maintain confidentiality

Experience managing a varied workload in a small team environment

Knowledge of customs declarations (Europe, USA, Rest of World) desirable but not essential – full training provided

Qualifications:

GCSEs A–C or equivalent

AAT qualification or studying towards (QBE considered)

Confident user of MS Word, Excel, and Outlook

Benefits Include:

28 days holiday including bank holidays (increasing by 1 day every 2 years up to 7 additional days)

Free on-site parking

Job Type: Full-time
Work Location: In person

Please note: Only applicants with the required Sage and payroll experience will be considered.

APPLY NOW! or contact the Commercial Team on (phone number removed) / 

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted

INDCOM