Login to Apply

Anderson Knight is delighted to be recruiting for a Legal Administrative/Receptionist role which is shared by two staff members, who rotate between the duties. Both individuals will be responsible for a wide range of reception, administrative, and office support tasks.

This role is fully onsite, 5 days a week.

Key Responsibilities

* Greet visitors and answer incoming calls, directing them to the appropriate colleague after providing a brief introduction.

* Arrange couriers, taxis, and accurately record the details.

* Book meeting rooms and gather information regarding room requirements (e.g., layout, catering, IT setup).

* Adhere to office security procedures, maintain visitor logs, and ensure timely issuance and return of visitor passes.

* Report any lost access passes to IT and the Facilities Manager.

* Ensure the reception area and meeting rooms are clean, presentable, and stocked with necessary catering supplies.

* Open, scan, and distribute incoming mail to the appropriate teams, ensuring outgoing mail is processed and ready for collection.

* Handle document management tasks such as printing, copying, scanning, binding, and filing.

* Update Counsel Papers for fee earners and Partners as required.

* Assist with archiving and scanning documents into the record management system.

* Perform general office duties such as deliveries, court runs, and supervising contractors in the office.

* Carry out regular Health & Safety checks as directed by the Facilities Manager.

* Maintain office supplies, including stationery.

* Manage petty cash, process payment requests, and submit monthly balance reports to Finance.

* Coordinate corporate travel arrangements, accommodation, and training bookings.

Essential:

* Previous experience in a professional office environment (ideally the legal sector).

* Proficiency in Microsoft 365 and other relevant office software.

* A team-oriented approach with a proactive, adaptable attitude.

* Strong interpersonal, written, and verbal communication skills.

* Exceptional attention to detail and the ability to produce high-quality work under tight deadlines.

Submit your CV in confidence to be considered for this wonderful opportunity