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US Law Firm | London
Full time, Hybrid: 4 days in the office
Salary: up to £60,000 (depending on experience) plus very competitive benefits
 
We are recruiting an experienced Private Client Legal Secretary to support a Partner and small team of lawyers at one of the City’s most prestigious US law firms.
 
This role offers the opportunity to work in a highly professional, client-focused environment, providing comprehensive secretarial and administrative support to a busy Private Client practice.
 
Key Responsibilities
 
• Producing and amending a wide range of legal documents and correspondence from handwritten, dictated or digital material, often to tight deadlines
• Providing full administrative support, including diary management, inbox monitoring, meeting coordination, travel arrangements and expense processing
• Assisting with billing processes, time recording and matter administration
• Managing incoming and outgoing mail, research requests and general file administration
• Maintaining accurate and well-organised electronic and paper filing systems, including preparation of files for archiving
• Handling telephone calls professionally, directing enquiries appropriately and providing cover for colleagues when required
• Liaising effectively with internal support teams and the firm’s global offices
• Printing, scanning and copying legal documentation
• Maintaining strict confidentiality of all client and firm information
• Providing ad-hoc administrative support as required to ensure the smooth running of the team
 
Skills & Experience Required
 
• Advanced Microsoft Word skills and good working knowledge of Excel and PowerPoint
• Excellent written and verbal communication skills, with the ability to interact confidently at all levels
• Highly organised, proactive and detail-oriented. High level of speed and accuracy.
• Flexible and conscientious approach with the ability to manage competing priorities
• Strong team player with a professional and client-focused mindset
• Strong academic background.
• Five years’ legal secretarial experience within a law firm or professional services environment is preferred
 
You may also have experience in the following: Private Client PA, Private Client Legal PA, Legal Secretary – Private Wealth, Trusts & Estates Legal Secretary, Wills & Probate Legal Secretary, Legal Administrative Assistant (Private Client), Partner’s PA, Executive Legal Secretary, or Legal Support Specialist – Private Client.
 
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