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Job Title:
Fit-Out Coordinator

Job Purpose:

The Fit-Out Coordinator is responsible for coordinating, managing, and overseeing tenant and internal fit-out works within the building, ensuring all activities align with building standards, regulatory requirements, and developer or landlord guidelines. This role acts as a key liaison between contractors, consultants, and the project delivery team to ensure a smooth transition from base build to occupation.

Key Responsibilities:

Coordination and Oversight:

Manage and coordinate all tenant and internal fit-out works, ensuring they align with landlord standards and comply with relevant regulations.

Ensure that all works are completed safely, on time, and to the required quality standards.
Stakeholder Management:

Act as the main point of contact between contractors, consultants, and the project delivery team.

Facilitate smooth communication and coordination between all stakeholders.

Manage multiple concurrent projects and activities while balancing priorities.
Permitting and Access Management:

Review and approve contractor Risk Assessments and Method Statements (RAMS).

Manage the permit-to-work system and ensure all necessary permits are obtained before work commences.

Oversee access control, ensuring contractors comply with security protocols and building rules.
Inspections and Compliance:

Conduct pre- and post-works inspections to ensure quality and compliance with landlord requirements.

Identify and resolve any issues or non-conformities in a timely manner.

Ensure compliance with relevant health and safety regulations, including CDM Regulations.
Troubleshooting and Support:

Proactively identify and resolve fit-out-related challenges and issues.

Provide technical advice and support to tenants and contractors as needed.
Documentation and Reporting:

Maintain accurate records of all fit-out activities, including permits, inspections, and progress reports.

Provide regular updates to management and the project delivery team on progress and issues.
Key Skills and Qualifications:

Proven experience managing or coordinating commercial fit-out projects, ideally within large office, retail, or mixed-use buildings.

Strong understanding of construction methods, interior fit-out processes, and building systems (MEP, fire, access control, etc.).

Familiarity with tenant design manuals, landlord guidelines, and building control processes.

Competence in reading and interpreting architectural and engineering drawings.

Experience dealing with multiple stakeholders and managing parallel projects.

Degree, diploma, or trade background in Construction Management, Architecture, Engineering, or Building Services.

CSCS / SMSTS / SSSTS certification (as required by site rules).

Health and Safety training (e.g., IOSH Managing Safely).

Knowledge of CDM Regulations.

Proficiency in Microsoft Project, Excel, and document control systems.
About Smart Managed Solutions:

Smart Managed Solutions is dedicated to delivering top-tier building management and maintenance services. Our team of experts ensures that every space is optimized for performance, safety, and tenant satisfaction. Join us to be part of a dynamic and forward-thinking team