Login to Apply

Venesky-Brown’s client, a public sector organisation in Glasgow or Edinburgh, is currently looking to recruit a PA/Administrator for an initial 3-month contract on a rate of £15.88 per hour PAYE. This role will be hybrid working with 2 days per week in the office. This role is Monday to Friday, working a 35 hour week. 
The role can be based in either Glasgow or Edinburgh

Candidates will need to have a basic disclosure Scotland dated within last 3 months or be willing to apply. 
 
Responsibilities: 
 
-Proactively manage diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with the CEO, senior management team, directorate colleagues, stakeholders and Ministers; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
-Ensure the smooth and efficient flow of emails from the Director’s in-box. Specific mailbox management
- provide administrative support with local learning and development activities.
- ensure support for officials answering directorate correspondence, ministerial and Chief Executive replies, PQs and FOI requests.
- local support in relation to calls for corporate information, business plan updates, risk register information.
- Maintain ERDM files for the Director.
- Set agenda, attend and take note of Directorate Management Team meetings.

Essential Skills: 
 
- The ability to work as part of a team sharing information with internal and external colleagues. 
- Flexibility to adapt to changing priorities and demands, organising and prioritising workloads to meet tight deadlines. 
- Good interpersonal and communication skills. 
- Good written and numerical skills 
 
If you would like to hear more about this opportunity please get in touch