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Job Summary

To assist and support fee earners with secretarial and administrative duties. Please note, we are seeking legal secretaries with conveyancing experience.

Roles and responsibilities

* Audio and copy typing all correspondence to include letters, legal forms (Oyez) and quotes

* Deal with clients over the phone as well as lenders and solicitors etc

* Undertake administrative duties such as photocopying and updating client details.

* Filing correspondence and ensuring files are kept up to date. Arranging appointments and dealing with clients

* Access and input data on to the firm’s client case management system

* Work as part of a team with other secretarial colleagues, assisting with secretarial and telephone cover when required

* Handle all confidential information discreetly. Draft contracts

* Dictations

Requirements

* Proven experience as a Conveyancing Legal Secretary or related qualification/experience

* Willingness to work on files from start to finish including completions and exchanges, lender exchange and deal with clients on a regular basis.

* Good knowledge of both sales and completions

* Land registry portal knowledge including submitting os1 and os2’s

* Can do attitude

* Excellent technical skills which include a fast and accurate typing speed

* The ability to manage a busy workload with minimal supervision and meet tight deadlines. Good communication skills and a confident, friendly and outgoing manner both over the phone and in person

* Attention to detail

* A good working knowledge of Word is essential

Benefits

* Generous holiday allowance plus Christmas shutdown. Additional holiday for long-serving employees

* Discretional Bonus Scheme (10% bonus was paid to staff in 2023/2024)

* Pension Scheme (Contributory). Life Cover - 3x Salary

* Firm Sponsored Professional Training

* Reduced Rate Legal Fees

* Annual Eye tests/ Annual Flu Vaccines

* Paid sick leave

* Membership to Benenden Healthcare

* Mental Health Support internally and from external providers (including access to Consultations from BUPA for Menopause)

* A wellness payment of £20 per month gross for you to purchase something each month that helps your physical and mental wellbeing

* Staff social events - All firm Christmas, Summer Parties and office-based events. Client Referral Scheme, Employee Referral Scheme, Car Sharing Scheme, Bike2Work scheme, Monthly Superstar Scheme

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained