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Executive Support Officer

Location: 1 Catford Road, Catford, London, SE6 4RU  

Start Date: ASAP

Contract Duration: 3+ Months

Working Hours: Mon – Fri, 09:00 – 17:00

Pay Rate: £ 20.55 Per Hour

Job Ref: OR21681               

Job Opportunity

Urgently required candidates with relevant experience for a role that involves providing efficient, modern, and appropriate administrative and organizational support to the Council's Senior Leadership Team. The successful candidate will work on-site at Laurence House three days per week.

The main responsibilities include developing strong relationships with senior officers and colleagues across the Council, supporting Directors in managing their divisions, and collaborating with colleagues across the Chief Executive’s division. The role also involves providing cover for the Executive Support Manager as required.

Responsibilities include:

Maintaining awareness and understanding of matters affecting the Directorate and its services.

Advising Directors on key issues requiring attention.

Attending meetings, taking notes, and reporting back.

Using Microsoft tools to produce high-quality documentation.

Maintaining diaries and planning workloads for Directors.

Setting up and maintaining administrative systems for effective planning and record-keeping.

Servicing meetings chaired by the Director, including preparing papers and ensuring follow-up actions.

Processing Council questions, freedom of information requests, complaints, and casework.

Working flexibly and providing cover for colleagues as required.

Participating in the development of team priorities and objectives.

Working tactfully and professionally with both internal and external contacts at all levels.

Personal Specifications

Must Have:

Good understanding of the role and functions of local government, particularly in an inner London context.

Understanding of the legal and financial framework within which local government operates.

Ability to work on own initiative and manage sensitive situations.

Excellent organizational skills and IT skills.

Experience in managing a heavy workload and competing priorities.

Experience in working and communicating with senior officers and elected Members.

Awareness of and commitment to Equality of Access and Opportunity in a diverse community.

Nice to Have:

Awareness of quality and major service issues facing the Council.

Skills to write high-quality reports and communications materials at short notice.

Experience in facilitating effective communication between different people, audiences, and organizations.

Positive attitude to solving complex problems and working collaboratively.

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