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Job description

Our client has an opportunity for a Patent Administrator to join a sociable team in our vibrant office in the heart of Cheltenham. This is a diverse role in a friendly and supportive working environment.

As a Patent Administrator, you will provide administrative support to one of our directors who is a senior and experienced patent attorney, along with their team of qualified and trainee attorneys, paralegals and administrators. Together you will help a diverse range of clients to protect their Intellectual Property rights and new inventions.

In the beginning you will be learning the process, how we interact with our clients, and supporting more knowledgeable colleagues that you’ll learn from over time. You will be an established administrator with excellent attention to detail and accuracy and with a clear but explanatory written communication style.

Responsibilities will include:

Accurately entering information on our in-house record system and monitoring deadlines
Pro-active diary management including making appointments, reminding attorneys and Director of appointments – this is deadline driven work.
Answering incoming calls and answering queries via email, and, over time, giving basic patent advice and guidance to clients
Completing official forms by using information in our database to prepare documentation for submission at Patent Offices
Liaising with our Accounts Department and invoicing clients appropriately
Dealing with incoming post and instructions from clients, associates, and actioning accordingly
Meeting and greeting clients and visitors to the building
Skills and Attributes

Excellent English language skills, with the ability to correctly interpret written materials
Curious and willing to learn
Inclined toward fact checking and attention to detail
Ability to use own initiative and be a positive team player with a ‘can do’ approach
Competent and knowledgeable in the use of Microsoft Office suite (Word and Excel, in particular)
Exceptional organisational skills with the ability to multitask
Comfortable working with deadlines
Able to deal courteously and efficiently with a wide range of people in a professional environment
This role will be mainly performed on-site from our offices in the centre of Cheltenham, with the potential for some occasional remote working when you have gained significant experience.

We will support the right candidate to obtain the Chartered Institute of Patent Attorneys Administrator qualification “The Introductory Patent Paralegal Course (IPPC)”, enabling you to formalise and evidence your understanding of the critical importance of meeting legal requirements and deadlines in Intellectual Property law.

Please send your cv to

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