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Expected hours: 25 per week

We are a growing business looking for an experienced Office Manager / Bookkeeper to take ownership of our finance and office operations. This is a key role within a small team, supporting the Managing Director and helping ensure the business runs efficiently and compliantly.

The Role

You will be responsible for the day-to-day bookkeeping and office administration, ensuring financial records, compliance and internal systems are kept accurate and up to date.

Key Responsibilities

* Create and send customer invoices using Xero and WorkflowMax

* Maintain sales and purchase ledgers

* Reconcile bank statements and company accounts

* Prepare and submit VAT and CIS returns to our external accountants

* Manage payment runs, supplier invoices and expenses

* Liaise with external accountants and provide financial information

* Track project costs and support job costing

* Deal with tenants and address day-to-day queries or issues

* Order office supplies, project materials and maintain stock levels

* Ensure all staff licences, training and certifications are kept up to date

* Maintain strong working relationships with clients, suppliers and subcontractors

* Develop and maintain efficient administrative systems, document management and compliance records

* Support the Managing Director with general office and administrative tasks

About You

You will be organised, detail-focused and confident handling both bookkeeping and office systems in a small business environment.

You should have:

* Experience in bookkeeping or finance administration

* Strong working knowledge of Xero

* Experience with invoicing, bank reconciliation and VAT

* Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Drive)

* Good organisational and communication skills

* Ability to work independently and manage multiple priorities

* Knowledge of ISO certification (e.g. ISO 9001, 14001 or 45001) would be an advantage