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Job Purpose:To support the smooth running of the solicitor’s office by providing professional front-of-house reception services and high-quality administrative support. This role offers a legal graduate the opportunity to gain experience in a professional legal environment, build essential skills, and observe legal practice in action.

Key Responsibilities:Reception Duties:
Act as the first point of contact for all visitors and clients

Manage incoming calls, take accurate messages, and direct queries appropriately

Greet clients in a professional and friendly manner

Maintain a tidy and welcoming reception area

Administrative Support:
Handle incoming and outgoing post and email correspondence

Schedule appointments and manage meeting room bookings

Prepare, print, and format letters, legal forms, and other documents

Photocopy, scan, file, and maintain both physical and digital case files

Client File Management:
Assist with opening, closing, and archiving client files

Input data into the case management system accurately

Ensure all documentation is compliant with firm policies and regulatory requirements

General Office Duties:
Order and manage office supplies

Support solicitors and legal assistants with ad hoc tasks

Maintain confidentiality and professionalism at all times

Person Specification:Essential:

Recent law graduate (LLB or equivalent)

Excellent telephone and interpersonal skills

Strong written communication and administrative ability

Proficient in Microsoft Office (Word, Outlook, Excel)

Professional appearance and attitude

Ability to handle confidential information with discretion

Desirable:

Previous experience in a receptionist or admin role

Familiarity with legal documentation or case management systems

Aspiration to pursue a career in law

Working Conditions:
Office-based role  9am – 5pm, Monday to Friday

May involve periods of working under pressure and managing multiple tasks

Benefits:
Exposure to a legal working environment

Development of communication and administrative skills

Opportunity to observe legal professionals and casework in practice

Potential for internal career progression