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We’re looking for an experienced facilities coordinator who will liaison with our team and the Facility Manager (FM) onsite.

The role exists to support day-to-day facilities management, coordinate planned and reactive maintenance, and provide a high standard of service for employees, contractors, and visitors.

Main duties and responsibilities

* Accurate data input into Maximo (in house CAFM system)

* Maintain and update clients CAFM system

* Provide professional and welcoming reception services to visitors and staff

* Manage visitor registration and escort procedures

* Handle mail and package distribution

* Maintain reception area presentation and organisation

* Provide information about office amenities and services

* Monitor and review ongoing works

* Run weekly and monthly reports.

* Communicate efficiently daily with 3rd Party Suppliers and our clients

* Maintaining and updating suppliers’ information and customer records

* Composing and preparing materials and coordinating schedules for engineers and subcontractors

* Arranging subcontractor PPM visits

* Working with the Contract Manager (CM) for quotes/extra works

* Assist the CM with day-to-day building operations and maintenance

Knowledge, skills & experience

* Must have 3+ years’ experience within maintenance or property management

* Basic knowledge of building systems and maintenance procedures

* Professional appearance and demeanour for front-facing responsibilities

* Shows an enthusiastic approach with the ability to use own initiate to solving problems.

* Strong organisational skills and ability to handle multiple tasks in a fast-paced environment

* Proficient in Microsoft packages.

* Excellent attention to detail

* Reasonable working knowledge of Facilities processes and practices

* Experience of working with any of the following systems would be desirable: Maximo, Aqua Adept, Nimbus, Contractor Management Package, or Post System