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Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Facilities Co-ordinator for a 12 week contract on a rate of £13.97/hour (PAYE).  
 
Responsibilities: 
 
- Act as first point of contact for all in person visitors and incoming telephone calls and dealing with these in a positive, helpful and friendly manner 
- Overseeing building access throughout the day - ensuring signing in and out protocols are followed, including issuing of visitor passes and fobs where necessary 
- Advising colleagues when visitors arrive and signposting those arriving for events/conferencing to their location  
- Ensuring contractors are properly signed in and badged up and that Property Logs and Asbestos Registers are presented for examination on all occasions 
- Acting as a First Aider, and reporting accidents and near misses 
- Monitoring security/fire prevention alarms and site CCTV systems, including remote monitoring of Nursery automatic barrier intercom system 
- Updating reception diary and co-ordinating any reserved parking at reception car park 
- Ad hoc cover as required for internal and external events which can take place in the evening or at weekends 
- Building opening and closedown including security doors and windows and setting and disarming alarms 
- Processing all incoming and outgoing mail including franking and arranging couriers as well as ad hoc collection/delivery of non-mail items across the site 
- Supporting colleagues with their questions on postage and shipping, advising the most efficient and economical methods  
- Replenishing paper supplies in shared print/photocopying areas across the site 
- Providing support with setting up of conference/meeting rooms for functions which could include moving tables, chairs etc and tidying up after the events have finished 
- Co-ordinating and supporting office moves within the organisation 
- Any other reasonable duties as required (Office administration) 
 
Essential Skills: 
 
- Experience in a similar customer facing role 
- Excellent communication, organisation and interpersonal skills 
- Able to work flexibly, collaboratively in a team as well as unsupervised at times 
- Understand and adhere to health and safety guidelines, policies and procedures 
- Good working knowledge of MS Office packages including Outlook, Word, Excel, MS Teams 
 
Desirable Skills: 
 
- Delivering 5-star customer service 
- Knowledge of telephone switchboard systems 
- Awareness of workplace Health and Safety approaches and logging methods 
- First Aid at Work qualification 
 
If you would like to hear more about this opportunity please get in touch