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Commercial Administrator - West Midlands

Project: Various commercial groundworks, retail and shopfitting projects
Location: West Midlands
Job Type: Permanent
Reporting into: Senior Quantity Surveyor

About the Company

Our client is a well-established, family-owned commercial construction firm with extensive experience in delivering top-tier projects across the UK. They specialise in a variety of sectors, including shopfitting, groundworks, and commercial decorating and are committed to excellence in every project they undertake. Their strong reputation is built on their dedication to quality, client satisfaction, and their ability to bring diverse projects to life with expert construction services.

The Opportunity

We are seeking an experienced Commercial Administrator to support the commercial team on various commercial groundworks, retail and fit out projects, primarily based from the head office in Birmingham. In this role, you will play a key role in supporting tendering processes, preparing reports, and analysing data to assist Commercial and Project Managers. Your meticulous attention to detail in maintaining accurate documentation and managing workflows will be crucial to ensuring the efficient operation and commercial success of our diverse construction projects.

What We're Looking For

Experience:

Experienced in the use of Microsoft Office packages including Outlook, Word and Excel
Proven industry experience, providing administrative support to a quantity surveyor whilst working for a well-established construction company

Key Skills:

Initiative
Computer literate
Excellent organisation skills
Understanding of industry qualifications, cards and tickets
Basic understanding of budgeting, cost tracking, and financial reporting
The ability to respond to inquiries and probe into any discrepancies as necessary
A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
Strong working knowledge of Microsoft Office packages including Outlook, Word and ExcelKey Responsibilities

Communicate effectively within the team
Utilise Outlook, Word and Excel on a day-to-day basis
Regularly review and maintain records to uphold data integrity
Preparing, scanning, binding, and filing documents as required
Report regularly and consistently to the Senior Quantity Surveyor
Produce comprehensive financial and commercial documentation
Assisting with the coordination and documentation of procurement activities
Contribute to the oversight of contractual procedures and documentation management
Coordinate and oversee calendar schedules to avoid overlaps and improve efficiency, ensuring timely reminders and prioritising key meetings
Oversee data entry, document processing and regular updates to ensure accuracy and consistency across records
Providing support to Quantity Surveyors and Commercial Managers by handling a variety of administrative duties and performing detailed data analysis to aid in cost control, budgeting, and project reporting
Make certain that all documentation is systematically organized, consistently up-to-date, and easily accessible to authorised personnel
Work closely with the commercial team to produce performance reports, analyse market and project data, and support forecasting and strategic planning effortsWhy Join?

Association with an industry-leading company
Be part of a respected team with a strong industry reputation
Opportunity to support the team on various exciting commercial groundworks, retail and fit out projects
A supportive and friendly team environment
Opportunities for growth and career development

Contact Details:

Contact: Ollie Foley (Recruitment Consultant) at Caval - (phone number removed)

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