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Department Administrator / Coordinator - Private Client

Location: Office-based with 1 day per week hybrid flexibility after training
Hours: Full-time, Monday to Friday, 9am - 5pm
Salary: £26,000 - £28,000 (dependent on experience)

34 days annual leave, excellent pensions package, paid social events, modern office space and positive and collaborative working culture.

Are you an organised and proactive administrator looking to join a supportive and professional team? We are working with a well-established legal firm to recruit a Department Administrator/Coordinator to support their busy Private Client department.

This is a fantastic opportunity for someone with strong administrative skills and a keen eye for detail to play a key role in ensuring the smooth running of departmental operations.

Key Responsibilities

Team and Client Support

Provide day-to-day administrative assistance to fee earners, ensuring a high standard of service delivery to clients.
Assist with client onboarding processes including AML checks, file opening, and preparation of engagement letters.
Support the preparation and processing of fee notes, postings, and file closures.
Help maintain and improve internal workflows and procedures across various Private Client workstreams.Administrative Coordination

Offer PA support to the Head of Department when required.
Manage incoming calls and coordinate meeting arrangements, including room bookings and document preparation.
Handle document retrieval, scanning, and digital filing, ensuring accurate record-keeping.
Update internal databases and implement client instructions efficiently.Specialist Support

Assist with the administration of Executries, Powers of Attorney, Guardianships, and Attorneyships, including liaising with banks and ensuring compliance with regulatory requirements.
Support the registration process for legal documents and manage related correspondence.
Prepare and submit expense claims and credit card reconciliations.

What We're Looking For

A methodical and organised approach to work, with the ability to meet tight deadlines.
Strong communication and interpersonal skills.
A collaborative team player with a proactive attitude.
Previous experience in a legal or professional services environment is highly desirable.
Familiarity with Private Client work is advantageous.Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age