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Job Title: Contract Administrator (Part-Time)
Location: 30 Gresham Street, London
Working Hours: 8:00am - 5:00pm (3 days per week)
Part-Time | Facilities Management

Are you an experienced and proactive Administrator with a strong background in Facilities Management? Our leading client is seeking a skilled Contract Administrator to support the on-site team at 30 Gresham Street, ensuring the smooth running of office systems, engineering coordination, and contract financial management.

This is a fantastic opportunity to join a supportive and collaborative team, working closely with both engineers and the client to maintain a first-class service environment.

Key Responsibilities:

Provide comprehensive admin support to the engineering and site teams

Raise and process quotes, jobs, and POs using SAP and Coupa

Maintain clear, up-to-date filing systems and service documentation

Schedule PPMs, meetings, and support helpdesk queries

Liaise with contractors and ensure timely service delivery

Prepare and submit invoices; track POs and vendor invoices

Oversee month-end financial reconciliations and WIP debt

Attend monthly finance meetings and report to the Portfolio Manager

Manage credit control, budget reporting, and overhead cost allocations

Maintain SHEQ documentation, training logs, and timesheet records

Support the planning of resources, tools, and parts to meet contract KPIs

Assist with PPM planners, permit systems, RAMS, and site documentation

Qualifications or Required Experience

Working knowledge of Microsoft Office, including Word, Excel and Outlook and SAP
Experience of using a facilities-based system, preferably SAP & Concept
Min. 3 year's building services and/or facilities management experience
Experience of working within an administrative role at senior level
Possess a high degree of attention to detail
Proactive and enthusiastic team player
Awareness of Health and Safety
Highly customer focused
'Can do' attitude
Experience of working within a Team workforce
Experience dealing with customers and suppliers

Must have standard DBS, if you are interested in this opportunity, please contact Fazeelath Unnisa (phone number removed).

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business