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Job Title: Office Manager / Accounts Coordinator
Location: Lothian
Salary: £25 per hour
Contract Type: Part-time

Overview:
We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.

Key Responsibilities:
Accounting & Finance:

Manage payroll and employee payments accurately and on time

Prepare and submit VAT returns

Run and monitor cash flow forecasts and financial reports

Make informed financial judgements to support decision-making

Assist with budgeting and cost management

Liaise with accountants and external financial contacts when needed
Office & Operations Management:

Procure office supplies, utilities, and other services as needed

Obtain and assess insurance quotes and renewals

Review and negotiate electricity and utilities contracts

Manage council tax and other business rates or property-related charges

Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations
Requirements:

Proven experience in accounting, bookkeeping, or finance support roles

Strong working knowledge of VAT, payroll, and basic financial reporting

Excellent organisational and multitasking skills

Ability to work independently, show initiative, and make considered decisions

Competent with accounting software (e.g., Xero) and Excel

High attention to detail and discretion with confidential information