Login to Apply

Production Office Coordinator – 18 Month FTC

An excellent opportunity has arisen for an organised and proactive Production Office Coordinator to join a leading supplier within the construction and building materials industry. This is a fixed-term role (18 months) covering maternity leave, offering a varied and fast-paced position within a friendly and professional production office team.
The ideal candidate will have strong administrative experience and a background in Construction, Manufacturing, or a related industry. Experience in producing quotations and using Sage is essential.
Key Responsibilities of this Production Office Coordinator role:

Provide comprehensive administrative and clerical support to the Production Office Team.
Manage email correspondence across multiple inboxes.
Oversee dispatch orders and update relevant production and planning schedules, including:
Production Planner for new orders
52-week planner for compliance tracking
Paint line planner updates
Maintain accurate paper and digital records in line with data protection regulations.
Use Sage to:
Update and amend operation tasks
Book in completed orders
Complete stock transfers
Generate purchase orders
Process Supertech orders and manage related customer deliveries.
Liaise effectively with Procurement and Logistics to ensure timely and accurate order fulfilment.
Act as Non-Conformance Champion, ensuring quality issues are logged and addressed.
Maintain spreadsheets and reports to a high standard.
Ensure phone calls are handled promptly and professionally in line with company standards.
Support clear and effective communication across departments, sites, and visitors.
Perform general office duties as required to support the smooth running of the production office.Experience & Skills Required for this Production Office Coordinator role:

Strong administrative background in an office environment.
Proficiency with Microsoft Office (Word, Excel, Outlook) and Sage.
Excellent organisational and communication skills, both verbal and written.
Experience within the construction industry is desirable but not essential.
Ability to work independently and under pressure, managing multiple priorities.
Strong customer service focus, with the ability to handle challenging queries professionally.
Positive, adaptable, and proactive attitude toward work and team collaboration.
Confident and approachable with excellent interpersonal skills.
Professional, polite, and well-presented.
Committed to personal development and continuous improvement.
Able to build effective relationships with clients, colleagues, and external partners.
Flexible, reliable, and enthusiastic about contributing to a positive workplace environment.Details of this Production Office Coordinator role:

Training and development opportunities
Salary: £25,500
Monday to Friday 8:30-17:00
Location: Newcastle-under-Lyme
26 days annual leave (plus bank holidays), including a Christmas shutdown
Employee healthcare plan (opt-in)
Life assurance (1x annual salary)
Access to Mental Health First Aiders
Employee rewards portal with discounts from leading retailers
Annual pay review and performance bonus scheme (where applicable)
Recognition programmes and long service awards