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Job Title: Legal Cashier / Accounts Assistant

Reporting to: Finance Manager

Based at: 9 Cathedral Road, Cardiff

Hours: 37.5 hpw Monday – Friday, 9am – 5.30pm with 1 hour for lunch

Salary: TBC

Benefits:

* 25 days holiday per annum, plus statutory and bank holidays

* Private medical insurance (option to add family members at own cost)

* 3% pension contribution

* Death in service cover

* Company sick pay of up to 4 weeks per year

Purpose of Role:

The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.

Key Tasks:

Daily:

* Preparing/typing client invoices as directed by fee earners

* Monitoring bank accounts for monies in and assigning them to appropriate clients and matters

* Processing CHAPS / BACS transfer requests, ensuring appropriate sign off has been obtained

* Posting supplier invoices and processing payments onto the practice management system, ALB

* Posting and paying client disbursements onto ALB

* Managing client and office bank accounts, transferring money between them as appropriate

* Banking cheques

* Preparing reports as required

* Monitoring client balances

* Liaising with suppliers as required

Weekly:

* Processing expenses claims

* Managing and reconciling petty cash

* Chasing aged debt

* Liaising with fee earners re billing and aged debt

* Chasing up un-cashed cheques

Monthly:

* Assisting with month end processes

* Conducting bank reconciliations mid-month and at month end

* Keeping all central registers up to date as required by auditors

Annually:

* Assisting in year-end preparation and audit, reconciliation and reporting

* Dealing with year-end queries

Technical Ability:

Essential:

Experience of working in a professional office environment

Strong working knowledge of Excel, Word and Outlook

Good working knowledge of a practice management database

Experience of managing sales and purchase ledger

Experience of conducting bank reconciliations

Experience of credit control

Desirable:

Working knowledge of Solicitors Accounts Rules

Working knowledge of ALB

Person Specification:

Essential:

Consistently works to a high level of accuracy

Able to prioritise work to ensure that daily, weekly and monthly deadlines are met

Able to use own initiative

Excellent customer service skills

Highly organised and able to work under pressure, particularly at month end

A completer-finisher

Willing to ‘muck in’ as required

Understands the commercial nature of the business, and therefore the need for professionalism