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The Accounts Payable Administrator is responsible for performing routine accounting clerical duties to support the Accounts Payable function. This focus will be processing purchase orders, delivery notes and invoices accurately and efficiently in line with defined procedures and company policies. Additionally, there will be a requirement to resolve any queries relating to invoices, this will involve investigating to establish the facts required to deal with the queries raised.
Part time hours, FTC until end of March 2026, 18-24 hours over Monday to Friday between the hours of 08:00am - 17:00pm
Main responsibilties are:
* Enter purchase order, delivery note and invoice details into the accounting system (Microsoft Dynamics 365 Business Central system), ensuring incomplete documentation is resolved and the correct coding and allocation is applied.
* Process delivery notes and match them with corresponding invoices, ensuring the delivery notes are checked for completeness and accuracy.
* Review and verify invoices for accuracy, completeness, and compliance with company policies.
* Resolve any discrepancies or queries related to invoices with suppliers or internal departments by investigating to establish the facts required to deal with the queries.
* Maintain and update supplier accounts and reconcile supplier statements.
* Maintain organised and accurate records of all processed invoices and delivery notes.
* Ensure all filing and archiving of documents is up-to-date and complies with data protection regulations.
* Provide support to the wider finance team as needed, including assisting with general administrative tasks.
Knowledge, Skills and Experience required:
* Higher education qualification is required (HND,HNC,HNQ, A Level or equivalent)
* Computer literacy, including knowledge of Microsoft Office applicatons
* Good numerical skills and strong attention to detail
* Accuracy in data entry and record keeping
* Excellent organisational skills with the ability to prioritise and manage time effectively.
* Proven experience in Accounts Assistant / Accounts Payable role (desirable)