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Job Title: Accounts Assistant
Salary: £30-32k per annum
Hours: Monday to Friday: 37 hours per week
Location: Eastwood, Nottingham

Role Purpose

To provide effective accounts administration support, ensuring the accuracy and integrity of financial data and adherence to company policies and procedures.

Key Objectives

* Ensure timely and accurate processing of invoices and expenses
* Maintain integrity across balance sheet accounts, including GRNI and unallocated cash
* Support accurate month-end and year-end financial reporting
* Uphold high standards of data accuracy and process compliance
* Contribute to the smooth operation of the Finance function

Key Responsibilities

* Process and log all purchase invoices promptly and accurately, ensuring authorisation is in line with the company's 'A3 Authorisation Levels' policy
* Scan and forward invoices and credit notes to the Finance Shared Services Centre (FSSC) in a timely manner
* Match invoices/credit notes with purchase orders, ensuring compliance with internal procedures
* Assist the FSSC with supplier statement reconciliations
* Monitor GRNI reports and expedite missing supplier invoices or credit notes
* Review and clear registered third-party invoices in a timely manner
* Prevent and resolve debit balances on the purchase ledger; manage regular payment runs
* Investigate and resolve supplier invoice/credit note queries
* Maintain overall accuracy and integrity of the purchase ledger
* Support monthly reporting by analysing general ledger accounts and posting authorised month-end journals
* Process and monitor petty cash transactions, ensuring appropriate coding and authorisation
* Maintain and manage the company's fuel card and fleet databases
* Prepare accruals, prepayments, and other entries in line with the month-end timetable
* Ensure accurate and timely processing of reversing and recurring journals
* Manage cheque requisitions and ensure approvals are in place
* Perform daily bank statement reconciliations
* Reconcile local and foreign currency cashbooks at least weekly
* Maintain intercompany account reconciliations and facilitate timely settlements
* Submit FX Exposure reports to Treasury twice monthly
* Conduct integration routines regularly, resolving any blocked or rejected items promptly
* Monitor and clear unallocated cash balances on a regular basis
* Provide ad-hoc support as requested by the Finance Manager

Qualifications & Experience

* 3- 5 years' experience in a similar Accounts environment
* Bookkeeping/Accountancy qualification preferred
* GCSE (or equivalent) in Maths and English
* Experience in customer/supplier interaction

Technical Skills

* Strong IT skills, particularly in Microsoft Excel and financial software
* Experience using ERP/accounting systems is desirable

Personal Attributes

* Strong attention to detail
* Organised and methodical
* Diligent and committed to accuracy
* Ability to prioritise workload and meet deadlines