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Conveyancing Legal Secretary

Location

Newcastle upon Tyne, Tyne and Wear, North East England

Job Type

Permanent, Full-Time

Salary

£26,000 - £27,000 per annum

Looking to recruit an experienced Conveyancing Legal Secretary or Conveyancing Assistant to join a busy North East conveyancing firm to provide full support to the Fee Earners.

Job Description

The role of Conveyancing Legal Secretary involves providing comprehensive secretarial and administrative support to solicitors specialising in residential and commercial property transactions. The postholder manages a variety of conveyancing tasks, ensuring accurate and timely processing of legal documentation and maintaining effective communication with clients, third parties, and colleagues.

Key Responsibilities

Prepare, proofread and format legal documents including contracts, transfer deeds, mortgage agreements, and other conveyancing paperwork.
Maintain and update case files and databases, ensuring all information is accurate and up to date.
Liaise with clients, estate agents, mortgage lenders, local authorities, and other relevant parties to gather and verify information required for conveyancing transactions.
Organise and schedule appointments, meetings and property searches in line with conveyancing processes.
Co-ordinate the exchange of contracts and completion of sales or purchases, ensuring deadlines are met.
Provide general administrative support including diary management, handling correspondence, and answering telephone enquiries professionally.
Ensure compliance with internal procedures and regulatory requirements relevant to conveyancing work.
Assist with billing and timesheet completion as required.
Support the conveyancing team in managing workloads and prioritising tasks effectively.

The role will be based on site to be able to provide the necessary support to the Fee Earner