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Facilities Management (FM) Coordinator
? Newcastle upon Tyne
? £26,000 – £28,000 per annum
? Full-Time | Permanent

Are you an experienced Facilities professional with a passion for organisation, coordination, and delivering high-quality support? We’re currently looking for a Facilities Management Coordinator to join our client in Newcastle upon Tyne and support the day-to-day operations of a busy Facilities Department.

⭐ The Role:

As the FM Coordinator, you’ll play a vital role in ensuring the Facilities operations run smoothly and efficiently. Acting as the first point of contact for all facilities-related matters, you’ll manage the Facilities Helpdesk, liaise with contractors, and provide administrative support across the department.

?️ Key Responsibilities:

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Serve as the first-line contact for all internal and external facilities queries.

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Manage the Facilities Helpdesk – triage requests, assign tasks to contractors, and follow up to ensure completion.

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Coordinate and document reactive and planned maintenance work.

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Support departmental meetings with agenda preparation, minute-taking, and action tracking.

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Raise purchase requisitions and liaise with the Procurement team.

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Assist with monthly KPI data gathering and reporting.

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Organise schedules and work for Facilities Operatives.

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Support general clerical duties and provide reception cover when needed.

✅ What We’re Looking For:

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Minimum 2 years’ experience in a similar Facilities/Administration role.

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Strong IT skills including MS Word, Excel, PowerPoint, SharePoint, and Helpdesk software.

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Excellent communication and organisational skills.

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Confidence working with internal teams and external contractors.

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Ability to prioritise, multitask and work effectively in a fast-paced environment.

? What You’ll Gain:

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A collaborative and supportive working environment.

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Opportunities to develop within a growing facilities function.

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The chance to be a key player in keeping the facilities running efficiently.

Apply today to join a forward-thinking team where your organisational skills and attention to detail will make a real impact