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My client is seeking a 'down to earth' professional and organised Receptionist to join our busy head office. The successful candidate will be the first point of contact for visitors, clients, and suppliers, ensuring a welcoming and efficient front-of-house service. You will provide administrative support to the office team and assist with day-to-day coordination of site and project documentation.

Key Responsibilities:

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Greet and assist visitors, clients, and subcontractors in a professional manner.

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Answer and direct incoming calls, take messages, and respond to general enquiries.

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Maintain the reception area, ensuring it is tidy and presentable at all times.

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Manage incoming and outgoing post, deliveries, and courier bookings.

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Support office and site teams with administrative tasks such as:

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Document control and filing (both electronic and hard copy).

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Typing correspondence, reports, and meeting minutes.

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Updating contact lists, project registers, and spreadsheets.

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Schedule and coordinate meetings, room bookings, and refreshments.

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Assist with onboarding paperwork for new staff or subcontractors (e.g. site inductions, ID checks, permits).

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Order and maintain office supplies, PPE, and stationery stock.

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Liaise with suppliers, clients, and site staff as required.

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Provide ad hoc administrative support to the Office Manager and Project Managers.

Skills & Experience Required:

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Previous experience as a Receptionist, Administrator, or similar role is preferred but not essential (construction or engineering environment desirable).

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Excellent communication and interpersonal skills.

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Strong organisational and time management abilities.

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Proficient in Microsoft Office (Word, Excel, Outlook).

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Professional telephone manner and confident dealing with a range of people.

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Ability to handle confidential information with discretion.

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Attention to detail and a proactive approach to problem-solving.

Desirable Qualifications:

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NVQ or Diploma in Business Administration (Level 2 or above).

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Experience using document management systems (e.g. SharePoint, Viewpoint, or similar).

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Knowledge of basic health and safety/site procedures.

Benefits:

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Competitive salary

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28 days holiday

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Company pension scheme

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Free onsite parking

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Opportunities for training and career progression