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New Site Administrator / Document Controller position in Bedford! 

Position:  Site Administrator / Document Controller 

Location:  Bedford, Bedfordshire 

Contract type:  Freelance 

Start date:  Late July 2025 

Duration:  4 years (expected contract end of November 2027) 

Pay rate:  £ negotiable (dependant upon experience) 

Sector:  New build construction 

Skilled Careers contacts:  Mark Dixon 

Company overview 

A multi-disciplinary contractor specialising in major projects which include distribution centres, industrial units, highways and student accommodation. 

Job overview 

We are seeking an experienced Site Administrator / Document Controller to be project based on a £300+ million new build scheme towards the end of July with anticipated end date of August 2029 but there is a realistic opportunity for a contract extension and follow on projects. 

Responsibilities 

Reporting to a Project Director you will be: 

Recording inductions of new operatives to the project, taking copies of qualifications using the company’s induction software. 

Collating health & safety files. 

Managing the Biosite system. 

Electronically filing all site paperwork using BIM360. 

Downloading and uploading drawings using BIM360 (similar interface to Aconnex). 

Creating, raising and responding to RFIs and Technical submissions. 

Production of reports (health & safety and client). 

Attend and minute key project meetings and ensuring the reviews is sent out to all required parties. 

Day to day management of the site office. 

Receiving training for systems and providing forward training to the rest of the team. 

Provide assistance in issuing permits to work to contractors. 

Request quotations and raising requisitions. 

Ordering for the site such as PPE, stationary and general consumables.  

Managing paperwork in preparation for audits. 

Answering and allocating all incoming calls and visitors. 

Prepare timesheets for site staff. 

General administration duties as required. 

Preparation and completion of O&M manuals for handover to the end user. 

Attributes and Skills required or desired 

Previous experience of working within a live construction setting is essential. 

Strong I.T literacy skills especially with Microsoft packages. 

Previous experience of Electronic Document Management systems is also essential.  A working knowledge of BIM360 or Aconex would definitely be an advantage. 

Exceptional organisational skills with keen attention to detail. 

Effective communication skills, both verbal and written, for engaging stakeholders at all levels. 

Rewards and benefits 

A competitive daily rate 

Long-term freelance contract. 

Whats next 

If you feel this may be the job for you please click ‘apply now