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Job Description

Senior Administrator (Recruitment Support)
Location: Birmingham University – Birmingham
Contract: Interim / Temporary (agency)
Sector: Higher Education – HR / Recruitment Administration

Overview

A University in Birmingham is seeking an experienced Senior Administrator to support recruitment activity during a period of increased hiring demand. The role will provide essential operational support to the HR team, ensuring recruitment processes run efficiently and in line with university procedures.

This position would suit an organised and proactive administrator with strong coordination skills who can manage high volumes of activity and communicate effectively with stakeholders across the university.

Key Responsibilities

* Provide administrative support across end-to-end recruitment processes

* Coordinate job postings, shortlisting and interview scheduling

* Liaise with hiring managers, candidates and HR colleagues

* Maintain accurate recruitment records and systems

* Prepare offer documentation and onboarding paperwork

* Support compliance checks and right-to-work documentation

* Assist with general HR administrative tasks as required

* Ensure recruitment processes adhere to internal policy and employment legislation

Person Specification

Essential

* Previous administrative experience within a busy office environment

* Strong organisational and coordination skills

* Experience managing multiple tasks and deadlines

* Excellent written and verbal communication skills

* High attention to detail and accuracy

* Proficiency in Microsoft Office systems

* Ability to work independently and as part of a team

Desirable

* Experience supporting recruitment or HR processes

* Higher Education or public sector experience

* Familiarity with HR or recruitment systems

Key Skills & Competencies

* Stakeholder engagement

* Prioritisation and workload management

* Confidentiality and professionalism

* Problem solving and initiative

* Customer-focused approach

Additional Information

* Immediate / short-notice availability desirable

* Hybrid working may be available (subject to agreement)

* Training and guidance provided by the HR team