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Transport Administrator

Rugby – you need to have a car to get to this location

Starting Salary £25,000

Potential rise to £30,000 in the future (progression plan to become a Transport Planner / Coordinator).

Our very successful client is looking for a Transport Administrator – ideally with a background in logistics/transport. Good MS Office, Excel, Word and PowerPoint knowledge is required.

*Flexibility with working hours is required.

Shifts are: 6.00am – 2.00pm and 8.30am – 5.30pm on a weekly rotation.

Main Responsibilities:

* Coordinate all deliveries from the transport hub for outbound / inbound loads

* Ensure all deliveries are dispatched from internal system

* Ensure all off hires are booked into multiple depots

* Prepare dispatch documents and purchase orders.

* Authorize invoices / generate freight charges

* Collate / Manage all POD documents from third party hauliers

* Monthly reporting on own vehicles

* Provision of daily and weekly workloads / booking in details for own vehicles

* Assisting in the management of vehicle flow in the depot whilst reporting inefficiencies

* Log and manage internal complaint process to ensure fast and effective resolution with preventative measures

* Manage and ensure accuracy of various transport logs & processes

* Communication of all key information to the operations and sales teams and external customers.

* Collaborating with and supporting all regions and functions.

* Develop relationships with key clients internally and externally

Collaboration:

* Communication with Transport / Logistics and Customer Service to update Transport log

* Liaise with Logistics to determine and plan capacity for urgent / last minute requirements

* Managing alterations to orders with Customer Service team

* Reporting of KPIs including waiting times, loading times, failed deliveries, and third-party expenditure

Professional Requirements:

Excellent knowledge of MS Office, Excel, Word, PowerPoint

Ability to learn and adapt to internal systems and products quickly

Excellence in customer services

Logistics processes

Reporting

Personal Attributes:

Strong communication and social skills

Objective-orientated

Strong work ethic, open, and reliable

Outstanding organisational skills

Flexible approach with the ability to work on your own initiative